About this tool
The Out-of-Office Generator writes a clear auto-reply message for vacation, travel, sick leave, parental leave, or general time away. It fills in your dates, sets expectations about response time, and adds a backup contact if you provide one.
How to use it
- Enter your first day away and your return date.
- Pick the reason and a tone.
- Optionally add a backup contact for urgent matters.
- Click Generate message and copy the result into your email client’s auto-reply settings.
Pro tips
- You rarely need to explain the specific reason in detail – “on vacation” or “out of the office” is usually enough for an external auto-reply.
- Adding a backup contact reduces the number of “urgent” follow-up emails waiting for you when you return.
FAQ
Does this set up my auto-reply automatically?
No – it only writes the message text. Paste it into your email provider’s out-of-office or vacation-responder settings.
Should I include exact dates in a public/external auto-reply?
Many people prefer not to publicly state exact return dates for privacy or security reasons. Leave the date fields blank if you would rather keep it general.
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